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2016 Board Meeting Minutes

 

The 8th Annual Conference of ACS in Beijing

Board Meeting

Date: June 17th, 2016

Time: 17:00 to 18:30

Location: JU XIU, Friendship Palace (友誼宮聚秀廳)

I. Welcoming remarks by the President, Dr. Chuen-Jim Sheu

II. Budget status update, June 21, 2015 – May 31, 2016

Note: See Appendix Tables prepared by Dr. Ruo-Hui Zhao

III. Proposed 2016 Agenda discussion

1. Appointment of the ACS executive personnel, 2016-2018

Name

Position

Ø  Dr. Mon, Wei-teh 

Secretary-General

Ø  Dr. Zhao, Ruohui 

Treasurer

Ø  Ms. Chen, Xuan  

Secretary in Macao

Ø  Mr. Zhang, Yan  

Secretary in Macao

Ø  Mr. Wang, Xiaoxiang 

Secretary in Macao

Ø  Dr. Lu, Yifen 

Secretary in Taiwan

 

2. Proposal to establish the ACS Awards

Ø  Asian Criminology Contribution Award

Ø  Asian Young Criminologist Award

Note: See Appendix I for the detailed award election rule and procedure

 

3. Discussion on providing an ACS board membership to each prospective annual conference organizer for a 3-year term    

To appreciate the great efforts and hard work provided by each year ACS conference organizer and to ensure the meeting being brought together smoothly each year, it is proposed (and with reference to European Society of Criminology) to provide an ACS board membership to each prospective annual conference organizer for three consecutive years. For the first year, the institute planning to host the next year conference MUST intern with the institute hosting the current conference. For the second year, the institute MUST host the conference. For the third year, the institute hosting the last year conference MUST counsel the institute planning to host the following year conference.

In recognition of the contribution to the Asian Criminological Society, each prospective annual conference organizer will be rewarded with the waiver of the half fee for the lifetime ACS membership. The conference organizer can give this waiver to at most ten persons.

IV. Report the result of the Best Paper Award of Asian Journal of Criminology

Best Paper, 2015

Using General Strain Theory to Explain Crime in Asian Societies (by Robert Agnew) 

Note: The decision by the Best Paper Award Committee (Springer Work Team: Liu, Jianhong; Zhao, Ruohui; Zhang, Yan; & Wang, Xiaoxiang)

V. An update on the 2017 ACS conference in the Queensland University of Technology, Australia (Dr. John Scott)

VI. Suggestions by ACS officials

VII. Adjournment

APPENDIX I

Asian Criminology Contribution Award

The Asian Criminology Contribution Award recognises the outstanding service devoted to the Asian Criminological Society and to the professional interests of Asian criminology.

An award committee of three members will be proposed by the Executive Board of the Asian Criminological Society to the General Assembly for concurrence. Each year, one member of the committee will be replaced by a new member.

The committee will transmit its recommendation to the Executive Board by 15 May in a report that describes the process followed to reach a decision. The decision should be made based on the nominee’s contribution to the development of Asian Criminology and the academic performance. The Executive Board may approve or disapprove the recommendation of the committee. It may also decide not to give the award in any given year.

Nominations should be forwarded to the General Secretary of the Asian Criminological Society (asiancriminologist@gmail.com) in electronic format by 15 April, with the following materials:

1. An application form.

2. A letter by a nominator to evaluate the nominee's contribution and its relevance to this award.
3. Applicant's/nominee's curriculum vitae. 
4. Selection of 3 published works in which the nominatee is the sole author or first author. These may include a combination of articles and one book.

The nominator and the nominee must hold a 3-years membership or life membership at the time of nomination.

 

Asian Young Criminologist Award

The Asian Young Criminologist Award recognises the outstanding service devoted to the Asian Criminological Society and to the professional interests of Asian criminology. The nominee must be someone who is 40-years-old or younger during the time when nominated.

An award committee of three members will be proposed by the Executive Board of the Asian Criminological Society to the General Assembly for concurrence. Each year, one member of the committee will be replaced by a new member.

The committee will transmit its recommendation to the Executive Board by 15 May each year in a report that describes the process followed to reach a decision. The decision should be made based on the nominee’s contribution to the development of Asian Criminology and the academic performance. The Executive Board may approve or disapprove the recommendation of the committee. It may also decide not to give the award in any given year.

Nominations should be forwarded to the General Secretary of the Asian Criminological Society (asiancriminologist@gmail.com) in electronic format by 15 April, with the following materials:

1. An application form.

2. A letter by a nominator to evaluate the nominee's contribution and its relevance to this award.
3. Applicant's/nominee's curriculum vitae. 
4. Selection of 3 published works in which the nominatee is the sole author or first author. These may include a combination of articles and one book.

The nominator and the nominee must hold a 3-years membership or life membership at the time of nomination.

 

ACS Budget Summary, June 21, 2015--May 31, 2016

Current ACS accounts: MOP 9008680297     HKD 9008680314     USD 9008680331          

 

Amount (MOP, three accounts together)

Amount in bank account as of June 20, 2015

175,689

Revenue (including membership renewal), June 21, 2015--May 31, 2016

All together 17 scholars joined or renewed the memberships (2 life members, 11 three-year members, and 4 one-year members)

Regular life member: 2*(MOP4,400/member)

8,800

Non-journal student life member: 0*(MOP560/member)

0

Special discount life member: 0*(MOP1760/member)

0

Regular three-year member: 6*(MOP1,320/member)

7,920

Non-journal three-year member: 2* (MOP760/member)

1,520

Student three-year member: 2 *(MOP640/member)

1,280

Non-journal three-year student member: 1*(MOP160/member)

160

Regular one-year member: 3*(MOP520/member)

1,560

Non-journal one-year member: 0*(MOP280/member)

0

Student one-year member: 2*(MOP240/member)

480

Non-journal one-year student mbmer: 0*(MOP80/member)

0

Payment for mailing the membership certificate: 3members*(MOP200 to Asian/Oceania countries)

600

Subtotal

22,320

Expenditure

AJOC journal purchase for 2015

8,164 (spent)

Pre-allocated amount for AJOC journal purchase for 2016 (72members subscribed the journal): 74*(MOP200/year)

14,800

ACS website maintenance

2,250

Bank charge for inactive HKD account

0

Certificates shipping fee (3 certificates)

600

Certificate frames and making fee (3 certificates)

100

Subtotal

25,914

 

Balance

172,095

Note: Credit transaction charge for each membership application is 4.5%.  If a life member is supposed to receive journal copies for 20 years the balance for that life member is: 4,400mop-200/year (journal)*20years-4,400*4.5%=202mop. If a life member is supposed to receive journal copies for 25 years, the balance will be negative.
The balance for one-year student member who ordered journal copies is: 240-200/year (journal)-240*4.5%=MOP22
The balance for three-year student member who ordered journal copies is: 640-200/year journal*3years-640*4.5%=MOP11

 

Summary

No. of total active memberships (during the period between June 21, 2015 and May 31, 2016): 107
No. of regular life members: 38                                    
No. of non-journal life members: 15
No. of student life members: 12                                     No. of regular three-year members: 16                 

No. of non-journal three-year members: 14                No. of student three-year members: 4                           

No. of non-Journal three-year student members: 3     No. of regular one-year members: 3                              No. of non-journal one-year members: 0                    No. of student one-year members: 2                              No. of non-journal one-year student members: 0